Tools, plants, mileage — tracked in one app
Petrol for the mower. Plants from the nursery. Mileage between gardens. Green-waste fees. All in one place.
Petrol, plants and trips to the tip — easy to lose track
A typical self-employed gardener fills the van and the mower, picks up plants and compost from a nursery, runs to the tip with garden waste, and buys consumables (twine, blades, fertiliser) most weeks. Lots of small receipts that vanish in a week.
What PocketReceipt tracks for gardeners
Mower & tool fuel
Petrol for mowers, strimmers, blowers, chainsaws. Tracked separately from van diesel for accurate claims.
Plants & materials
Nursery receipts, compost, bark, turf, decking. Tagged to client jobs for billing.
Mileage between gardens
GPS or manual log between properties. HMRC 45p/25p auto-applied. Multi-stop days handled.
Green-waste & tip fees
Skip hire, tip permits, commercial waste licence. Fully deductible business cost.
Tools & equipment
Mowers, strimmers, hedge trimmers, leaf blowers. Capital allowance flagged on big-ticket buys.
Insurance & trade subs
Public liability, equipment cover, RHS or trade-body membership. Categorised automatically.
A typical gardener's week, tracked
- Monday — fill the van and the mower at the petrol station, both receipts scanned
- Tuesday — plants and compost from the nursery, tagged to client
- Wednesday — drive between 4 gardens, mileage auto-logged
- Thursday — drop garden waste at the tip, scan receipt
- Friday — buy a new strimmer, capital-allowance flagged
- Sunday — export weekly summary, send to accountant
FAQ for gardeners
Can I claim mower petrol separately from van diesel?
Yes. Mower and equipment fuel is a direct business expense. Van fuel is either simplified mileage or actual costs — pick one and stick with it.
Are plants I supply to clients deductible?
Yes — they're materials. Tag them to the client job so you can bill onwards if you do client-facing pricing.
Can I claim a new mower or strimmer?
Items over £1,000 are usually capital allowances. Below that, treated as a business expense. PocketReceipt flags items that may need capital treatment.
Do I need RHS or trade-body membership to claim?
No, but if you pay one (RHS, BALI, APL etc.) the membership fee is fully allowable as professional subscription.