Products, mileage, insurance — tracked in one app
Cleaning products from cash & carry. Mileage between properties. Equipment. Public liability. All in one place.
Cash receipts disappear; cleaning supplies add up fast
A typical self-employed cleaner buys supplies weekly from B&M, Costco or local cash & carry, drives between 5–10 properties a day, and pays insurance, DBS and trade subscriptions. Most of those receipts are tiny, easy to lose, and add up to thousands by year end.
What PocketReceipt tracks for cleaners
Cleaning products
Sprays, cloths, mops, polishes from cash & carry, B&M, Costco. Auto-categorised as consumables.
Equipment & tools
Hoovers, steam cleaners, carpet machines, ladders. Capital allowance flagged on big-ticket purchases.
Mileage between jobs
GPS or manual log between properties. HMRC 45p/25p auto-calculated. No spreadsheet.
Insurance
Public liability, equipment cover, treatment risk. Premiums logged monthly.
End-of-tenancy supplies
Specialist chemicals, oven cleaner kits, carpet shampoo. Tagged per job for client invoicing.
Subscriptions & DBS
Trade body fees, DBS renewal, accounting software. Fully allowable.
A typical cleaner's week, tracked
- Monday — top up supplies at cash & carry, scan receipt
- Tuesday — 4 houses across town, mileage logged automatically
- Wednesday — buy steam-cleaner replacement parts, scan receipt
- Thursday — end-of-tenancy job, tag supplies to that client
- Friday — pay public liability premium, receipt forwarded
- Sunday — export weekly summary to your accountant
FAQ for cleaners
Can I claim my hoover and steam cleaner?
Yes. Equipment used for the business is allowable. Items over £1,000 are usually treated as capital allowances — PocketReceipt flags those automatically.
How do I track mileage between client homes?
Start a trip in the app or log it manually. HMRC AMAP rates (45p/25p) are auto-applied. Year-end export shows total miles and £ deduction.
Is my cleaning uniform allowable?
Branded uniform: yes. Plain trousers and t-shirts: no. Aprons, gloves, shoe covers and PPE: yes.
Do I need to register for VAT?
Only if turnover exceeds £90,000. Most domestic cleaners stay well under. Use our VAT calculator if you're approaching the threshold.