Mileage, receipts and tax records for delivery drivers
Fuel, phone costs, vehicle expenses — tracked and ready for your Self Assessment.
Your expenses, organised after every shift
Mileage adds up fast
Log every trip with GPS or manual entry. HMRC rates (45p/25p) applied automatically. Track per vehicle — car, van, or motorcycle.
Receipts everywhere
Fuel, phone top-ups, parking, vehicle repairs — scan the receipt after each shift. AI extracts the details and categorises it.
Tax return sorted
When January comes, export a CSV or PDF with everything categorised to HMRC boxes. Send it to your accountant or use it yourself.
What PocketReceipt tracks for delivery drivers
Mileage Tracker
GPS or manual entry per trip. HMRC 45p/25p rates auto-calculated. Track multiple vehicles — car, van, motorcycle. AMAP or actual cost method per vehicle.
Fuel & Vehicle Costs
Scan fuel receipts, MOT invoices, insurance renewals, tyre replacements, and repairs. Each one categorised and ready for your return.
Phone & Data
If you use your phone for deliveries, the business portion is claimable. PocketReceipt tracks apportioned expenses with the business percentage documented.
Parking & Tolls
Parking charges and toll fees are claimable business expenses. Scan the receipt or log it manually.
Tax Forecast
See an estimate of what you owe — income tax and National Insurance. Updated as you add receipts and mileage throughout the year.
CSV & PDF Export
Export everything for your accountant or Self Assessment. SA103F box mapping, quarterly breakdown, mileage summary included.
Three steps to organised records
Log & Scan
Log mileage after each shift. Scan receipts for fuel, parking, phone top-ups, and vehicle costs.
Review
The app categorises everything to HMRC boxes. Smart warnings flag duplicates and unusual amounts.
Export
Download a CSV or PDF with everything organised. Send it to your accountant or use it for Self Assessment.
A typical shift, tracked
You drive 120 miles across 15 deliveries. You fill up £45 of fuel and pay £6 parking.
Here's what PocketReceipt captures:
- ✓ Mileage: 120 miles × 45p = £54.00 deduction (if using AMAP)
- ✓ Fuel receipt: £45 → categorised to "Travel" (if using actual cost method)
- ✓ Parking: £6 → categorised to "Travel"
- ✓ Tax forecast updated with the new deductions
Note: You use either AMAP mileage rates or actual fuel costs per vehicle — not both. PocketReceipt tracks whichever method you choose.
Work with an accountant?
Your accountant can review your records from their own dashboard — no emails, no spreadsheets, no chasing. Ask them about PocketReceipt, or send them our way.
Tell my accountant about PocketReceipt